日系企業にて、総務担当者募集中！（18917）【パソナ】

日系企業にて、総務担当者募集中！（18917）【パソナ】

【Job ID】 18917

【業務内容】

シンガポールにて事業拡大中の石油・ガスの商社にて、総務担当者募集中！

Admin

•  Assist Deputy General Manager (Corporate Strategy & Planning) in administrative duties and ensuring back up support to Assistant Admin Manager.
• Coordinate and liaise with the parent company in Japan, including handling reports on matters like compliance, corporate governance, information security, etc with Management staff (eg. senior expats) on a monthly/quarterly/annually basis.
• Support front office staff, such as traders, operators, analysts for administrative duties including but not limited to the reimbursement of their business expenses or admin related reports.
• Support Japanese expats on onboarding and/or relocation matters but not limited to accommodation and moving matters.
• Act as receptionist and attend to visitors and vendors.
• Act as the primary liaison for employees, visitors, and vendors, ensuring seamless communication and a professional atmosphere.
• Efficiently manage incoming and outgoing communication channels, including mail and telephone inquiries.
• Lead the setup and organization of office premises, ensuring optimal space utilization and functionality.
• Liaise with external vendors to take care of office facilities, maintenance, repairs and assist in implementation of security measures to ensure the office environment is safe.
• Liaise with building management and external service providers to address facility-related issues promptly and efficiently.
• Implement and uphold rigorous safety protocols and emergency procedures to safeguard personnel and assets.
• Uphold record-keeping, maintaining contracts, leases, and service agreements.
• Maintain and manage an inventory of office supplies, ensuring timely restocking and cost-effective procurement.
• Maintain adequate supplies of first aid materials and emergency response kits.
• Coordinate office events, meetings, and logistics, such as catering arrangements to help build team cohesion and strong corporate culture.
• Administer various employee-related tasks, including the reimbursement of staff expenses, issuance of building access cards, door lock registrations, office space allocations, etc.
• Assist in ad-hoc admin duties as assigned by Deputy General Manager (Corporate Strategy & Planning).

  Public Relations

• Assist in managing company’s website and other media platforms (LinkedIn, etc) to dispatch activities of Company’s business and increase awareness of the company, such as routinely uploading of articles, updating or amending information online etc when instructed.
• Arrange press releases or articles in cooperation with relevant departments.
•  Assist in handling inquiries from external parties like media, customers, business partners, etc.

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また、お問い合わせ並びにご応募いただくにあたりましては下記リンクPrivacy Policyをご確認、ご承認の上ご応募をいただきますようお願い申し上げます。
Privacy Policy | Pasona Singapore

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パソナシンガポールジャパンデスク
EA Registration Number: R1109019
Email : japandsk@pasona.com.sg
URL :http://www.pasona.com.sg
Tel : (65) 6734-7300
Address : 1 Finlayson Green #09-02 Singapore 049246
EA License No:90C4069